Support regarding the fulfillment of reporting obligations, Data aggregation for funds data and Provision of a Document Management System and Dashboard for Data Analysis
KfW Capital intends to engage a service provider to process and aggregate data received from KfW Capital's investment vehicles (e.g. funds, portfolio companies). This includes the following services:- analysing the data contained in the reports, including extracting, processing and aggregating the Data collected from reports in accordance with KfW Capital's requirements;- managing the submitted reports in a document management system and providing KfW Capital with respective access and data lineage, i.e. the possibility to track and trace data to their origin in the respective report;- presenting the data in a database including a dashboard fulfilling the needs of KfW Capital, and- providing export functions that enable KfW Capital, among other things, to fulfill its own reporting obligations.Furthermore, the service provider shall be responsible for the communication and scalation with the respective investment vehicles in order to obtain complete and correct reports and data. This includes- the timely request of reports from investment vehicles,- the content review and validation of the submitted reports and data, and- direct coordination with the investment vehicles on deadlines, issues requiring clarification, queries, and additional information related to the reports.
KfW Capital is entitled to extend the Agreement by two (2) years or twice by one (1) year each time by unilateral written declaration up to the third month before the end of the respective contract term.
The Service Provider is obliged to provide all Services within the territory of the Federal Republic of Germany, in a member state of the European Union or in another contracting state of the Agreement on the European Economic Area or in other states - as long as and to the extent that the other state in question is covered by a legally valid adequacy decision of the European Commission within the meaning of Art. 45 (1) GDPR. In particular, the Service Provider is obliged to perform all Services exclusively using servers located in the territory of the Federal Republic of Germany, in a member state of the European Union or in another contracting state of the Agreement on the European Economic Area or in other states - as long as and to the extent that the other country in question is covered by a legally valid adequacy decision of the European Commission within the meaning of Art. 45 (1) GDPR. Any transfer to another third country requires the prior written consent of KfW Capital in writing and the implementation of further transfer requirements in accordance with Art. 44 ff. GDPR.
The price being rated is the Total Evaluation Price as determined in the Price Sheet (= total based on estimated quantities for the maximum contract term of six years).
The quality of the service to be expected will be evaluated based on the submitted implementation concept. The Live-Demo serves to verify the evaluation result and adjust the assessment if necessary.
Following the review of the requests to participate up to five skilled, efficient (eligible) economic operators that have not been excluded due to grounds for exclusion will be invited to submit a first tender.
Complaints ("Rüge") for identified infringements of public procurement regulations must be addressed at KfW Capital within a period of ten calendar days (section 160 (3) no. 1 GWB).Violations of public procurement regulations which become apparent from the contract notice or from the procurement documents must be reprimanded by the end of the deadline for requests to participate specified in the contract notice, section 160 (3) no. 2 and 3 GWB.In addition, reference is made to section 160 (3) no. 4 GWB. Accordingly, a review procedure is inadmissible if more than 15 calendar days have expired since receipt of notification from KfW Capital that it is unwilling to redress the objection.