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Privacy policy

Privacy Policy

 

General information

The company

DTVP Deutsches Vergabeportal GmbH
Sickingenstraße 70
D-10553 Berlin


Tel.: +49 (30) 3743438-0
Fax: +49 (30) 3743438-22
Email: info@dtvp.de

operates this website to provide information and services.

We access your personal information only accordance with the provisions of applicable data protection law. The individual data protection terms are included in a small glossary under ‘Definitions’ at the end of this Privacy Policy. The following regulations inform you about the nature, scope and purpose of our collection, processing and use of personal data. This Privacy Policy applies only to our websites. If you are forwarded to other sites via links on our pages, please inform yourself there about the respective handling of your data.

Your personal data is encrypted as far as possible by digital security systems and protected from damage, destruction or unauthorized access by technical and organizational measures.

Browser data

For technical reasons and to maintain and improve functionality, we collect information transmitted to us automatically by your internet browser. We store this information and, if necessary, transfer it to third parties. Our legitimate interest in processing this data in terms of Article 6 (1) lit. f GDPR is the operational reliability of the website.

These data are:

  • Browser type and version
  • Operating system used
  • Website from which you visit us (referrer URL)
  • Pages you visit
  • Date and time of your access
  • Your internet protocol data (IP address)
  • Transferred amount of data
  • Access status (transfer files, file not found, etc.)

This anonymous data is stored separately from any personal information you may provide and, therefore, does not allow any conclusions to be drawn about a specific individual. They can be evaluated for statistical purposes in order to optimize our website and our offers. After evaluation, this data will be deleted by us and our service providers.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as a site operator. An encrypted connection is indicated by the browser’s address bar changing from ‘http://’ to ‘https://’ and the lock icon in your browser bar.

If SSL or TLS encryption is enabled, the data you submit to us can not be read by third parties.

 

Anonymised user profiles

Unless otherwise stated, the use of our website does not require that you provide personal data. Each time a user accesses the web pages listed above and each time a file is retrieved, data is stored in a log file. We use this data to make it technically possible for you to visit our site. We also use this data for statistical purposes to improve our website design and layout. Our use of this data is not related to a specific individual. Our legitimate interest in processing this data in terms of Article 6 (1) lit. f GDPR is the operational reliability and fuctionality of the website.

Specifically, the following data set is stored for each access

  • Name of the retrieved file
  • Date and time of retrieval
  • Amount of data transferred
  • Notification of whether or not the retrieval was successful
  • Description of the type of web browser used
  • Requesting domain
  • Country of origin of the domain

In addition, we use anonymised user profiles to measure the scope of free content; we explain this in the following section.

Analysis of the user behaviour for subscribed, free email services

We strive to make the email information we send as valuable as possible to you as a user. In order to offer tailor-made content and offers that you find really useful, we regularly evaluate the user behavior of our email recipients. This means, for example, whether an email was read at all (opening behavior) as well as which messages and offers were read and which were not (clicking behavior). These data are expressly not given to third parties, but serve only to improve the quality of our emails to you. If you do not agree with this data collection and evaluation, you can object at any time with an email to dsb@dtvp.de.

Use of personal data

If you contact us by email, fax or telephone, we may ask for some personal information from you. In each case, we request the data required to properly process your contact request – at a minimum, the surname and first name, email address and telephone number. The legal basis for this is the legitimate interest for processing in terms of Article 6 (1) lit. f GDPR. In addition, you can voluntarily provide us with additional data as part of the contact request. The data is stored by us and used for the purpose of answering your contact request. Some services of our portal are offered in cooperation with partner companies. In order to provide this affiliate service, we may also need to share your personal information with these affiliates. However, in this case as well, the data will be used exclusively for the purpose of answering your contact request, including through our partner. The voluntary provision of this data is consent to the use of data in the above sense. Your consent to the collection and use of data will be recorded by us. The legal basis of the data processing is the consent the data subject in accordance with Article 6 (1) lit. a EU GDPR.

User data

Your personal data, insofar as these are required for the establishment, design or modification of the contractual relationship (user data), are used exclusively for the execution of the contract. The legal basis for the processing of this data can be found in Article 6 (1) lit. b EU GDPR.

For example, your name and address must be passed to the billing service provider for the billing of paid services. Without your explicit consent or without legal basis, your personal data will not be passed on to third parties outside of the contract.

On the instructions of the competent authorities, we may provide in individual cases information about user data, as far as required for law enforcement purposes, the security of the police authorities of the respective countries, the fulfillment of the statutory duties of the constitutional protection authorities of the federation and the states, the federal intelligence service or the military counter-intelligence service, or the enforcement of intellectual property rights.

We will carefully review such requests – should they occur – within the limits of the means at our disposal and only pass on your data if the legal obligation is conclusive for us. In these instances, the legal basis for the data processing as per Article 6 (1) lit. c EU GDPR is the compliance with a legal obligation as well as relevant special laws.

User-dependent services

Some of our services require the use of personal information. This includes:

  • Registration with user profile

The legal basis for the data processing is a contract with the data subject as per Article 6 (1) lit. c EU GDPR. In addition, the user provides their consent after registration. The legal basis of the data processing is the consent of the data subject in accordance with Article 6 (1) lit. a EU GDPR.

Creating a user profile (registration)

You have the option to register on our website and create a user profile. When registering on our website, we collect and use the following data (in addition to the data automatically transmitted to us by your internet browser), which are identified as compulsory or optional depending on the processing purpose:

  • Date and time of registration
  • Your first name and surname
  • Your address
  • Information about your company name or company
  • Your email address
  • Your telephone number/fax number

Your user profile gives you the opportunity to use other parts of our website and to log in for the offers you have purchased.

Cookies

On our website we use so-called ‘cookies’. These are small text files that are sent from our web server to your computer to store certain information (such as identifying features).
If you use our website anonymously, cookies are used for the statistical evaluation of the use, including the collection of new and returning visitors. Furthermore, we use cookies to measure the scope of use of free content. In order to determine this scope of use, our website sends a so-called unit ID to your browser. This is an anonymous index that is solely for the purpose of capturing content that is already being used for free. If you use our website using your user profile, cookies will be used to identify your browser for the duration of the visit, including the access to various pages.
The display of our website is possible without the storage of cookies. You can deactivate the storage of cookies in the settings of your browser or set it to inform you about the intended storage through a website. In this case, you decide to accept the cookie. For technical reasons, however, full functionality of our website requires that you approve the temporary cookies completely. Even if cookies are deactivated, our website sends the described unit ID to your browser in order to measure the scope of use of free content.

The legal basis for processing is Article 6 (1) lit. f GDPR.

For more information about blocking cookies, see the help pages for your internet browser. For example, for Windows Internet Explorer at windows.microsoft.com and for Firefox at support.mozilla.com.

You can activate or deactivate Google’s personalized advertising here:
https://www.google.de/settings/ads/anonymous
 

Contact form

If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provided there, will be stored in order to process the request and in case of follow-up questions. We will not share this information without your consent.

The processing of the data entered into the contact form takes place exclusively on the basis of your consent (Art. 6 [1] lit. a GDPR). You can revoke this consent at any time. An informal message by email to us is sufficient. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.

The data entered by you in the contact form remains with us until you ask us to delete it, revoke your consent to the storage or the purpose for the data storage no longer applies (e.g. after completion of your request). Mandatory statutory provisions remain unaffected, particularly retention periods.

 

Use of Google Analytics

DTVP Deutsches Vergabeportal GmbH uses Google Analytics, a web analytics service provided by Google Inc. (hereinafter referred to as ‘Google Analytics’). Google Analytics uses so-called cookies (small text files), which are stored by a server on the Internet on your computer and allow an analysis of your use of our website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. The submitted IP address will not be merged with other data provided by Google. We have committed Google to a data-processing contract for the privacy of your data. However, if IP anonymization is enabled on this website, which we have implemented as a standard, Google will truncate your IP address beforehand within member states of the European Union or other parties to the Agreement on the European Economic Area.

Please note that on this website Google Analytics has been extended by the code ‘anonymizeIp’ in order to ensure the anonymous collection of IP addresses (so-called IP masking).

On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity for website operators and, if necessary, to provide additional services related to website activity and internet usage, including explicit functions for Google Analytics demographics and interest reports. Google may also transfer this information to third parties if required by law or if third parties process this data on behalf of Google. However, this use is anonymous or pseudonymised. You can prevent the storage of cookies by a corresponding setting of your browser software; however, we point out that in this case you may not be able to use all the functions of this website in full. By using our website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Objection: You can prevent the transfer of the data generated by the cookie and related to your use of the website (including your IP address) to Google as well as the processing of this data by Google at any time with effect for the future, by downloading and installing the browser plugin available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de
You can prevent the collection by Google Analytics by using the following link. An opt-out cookie will be set which prevents the future collection of your data when visiting this website: Disable Google Analytics

Google’s Privacy Policy is available at:
http://www.google.com/intl/de/privacypolicy.html#information

The legal basis of the data processing is a legitimate interest in the processing according to Article 6 (1) lit. f GDPR. This interest lies in the maintenance of the functionality of the application and in the processing of personal data for the purpose of direct marketing (Recital 47 of the GDPR).

Newsletter

Newsletter data

If you wish to receive the newsletter offered on the website, we require an email address from you, as well as information that allows us to verify that you are the owner of the provided email address and that you agree to receive the newsletter. Further data are not collected or only on a voluntary basis. We use this data exclusively for the delivery of the requested information and do not pass it on to third parties.

The processing of the data entered into the newsletter registration form takes place exclusively on the basis of your consent (Art. 6 [1] lit. a GDPR). You can revoke your consent to the storage of data, the email address and its use for the delivery of the newsletter at any time, for example via the ‘unsubscribe’ link in the newsletter. The legality of the already completed data processing operations remains unaffected by the revocation.

The data deposited with us for the purpose of obtaining the newsletter will be stored by us as of your subscription and deleted after cancellation of the newsletter. Data stored for other purposes with us (e.g. email addresses for the members’ area) remain unaffected.

This website uses Newsletter2Go for sending newsletters. The provider is the Newsletter2Go GmbH, Nürnberger Straße 8, 10787 Berlin, Germany.

Newsletter2Go is a service which, among other things, organises and analyses the delivery or newsletters. The data entered by you for the purpose of newsletter subscription will be stored on the servers of Newsletter2Go in Germany.

If you do not want an analysis by Newsletter2Go, you must unsubscribe from the newsletter. We provide a corresponding link for this in each newsletter message. You can also unsubscribe from the newsletter directly on the website.

Data analysis by Newsletter2Go

With the help of Newsletter2Go we are able to analyze our newsletter campaigns. For example, we can see if a newsletter message has been opened and which links have been clicked. In this way we can determine, among other things, which links were clicked more often.

In addition, we can see if certain predefined actions have been performed after opening/clicking (conversion rate).

Newsletter2Go also allows us to subdivide the newsletter recipients into different categories (‘clusters’). For example, the newsletter recipients can be subdivided according to age, gender or place of residence. In this way, the newsletters can be better adapted to the respective target groups.

Detailed information about the features of Newsletter2Go can be found here: https://www.newsletter2go.de/features/newsletter-software/.

Legal basis

The processing of the data takes place on the basis of your consent (Art. 6 [1] lit. a GDPR). You can revoke this consent at any time. The legality of the already completed data processing operations remains unaffected by the revocation.

Storage time

The data stored with us for the purpose of obtaining the newsletter will be saved by us as of your subscription to the newsletter until your cancellation and will be deleted from our servers as well as from the servers of Newsletter2Go after cancellation of the newsletter. Data stored for other purposes with us (e.g. email addresses for the members’ area) remain unaffected.

For more information, see the Privacy Policy of Newsletter2Go at: https://www.newsletter2go.

Plugins and tools

YouTube

Our website uses plugins from the YouTube page, which is run by Google. The site operator is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

If you visit any of our YouTube plug-in-enabled sites, you will be connected to the servers of YouTube. The site tells the YouTube server which of our pages you’ve visited.

If you are logged in to your YouTube account, YouTube will allow you to associate your browsing behaviour directly with your personal profile. You can prevent this by logging out of your YouTube account.

The use of YouTube is in the interest of an attractive presentation of our online offers. This constitutes a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR.

For more information about the use of user data, please refer to the YouTube Privacy Policy at: https://www.google.de/intl/de/policies/privacy.

Google web fonts

This site uses so-called web fonts provided by Google for the uniform representation of fonts. When you access a page, your browser loads the required web fonts into your browser cache to correctly display texts and fonts.

To do this, the browser you use must connect to Google’s servers. As a result, Google learns that our website has been accessed via your IP address. The use of Google web fonts is in the interest of a consistent and attractive presentation of our online services. This constitutes a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR.

If your browser does not support web fonts, a default font will be used by your computer.

More information about Google Web Fonts is available at https://developers.google.com/fonts/faq and in Google’s Privacy Policy: https://www.google.com/policies/privacy/.

External links or hyperlinks to websites of other providers

Our website contains external links or hyperlinks to websites of other providers. They are to be distinguished from own contents of the DTVP Deutsches Vergabeportal GmbH. This foreign content is neither from us nor do we have influence on the content of third party websites.
When selecting an external link or hyperlink, you will be redirected from our website to the website of the third-party provider. In this case, we cannot guarantee the confidentiality of your data or the compliance with the data protection regulations by these third-party providers. The respective responsibility lies solely with the respective website provider.

Should we become aware of the illegal content of the external links or hyperlinks available on our website, we will remove the affected links immediately. For relevant information, please contact the Data Protection Officer dsb(at)dtvp.de.

Objection:

You may object to the use of your data without prior consent at any time with future effect.

Revocation

You can revoke any consent given at any time and with effect for the future. The best way to do this is by email:

DTVP Deutsches Vergabeportal  GmbH
Datenschutzbeauftragter
Sickingenstraße 70
D-10553 Berlin

dsb(at)dtvp.de

You have the following rights:

Articles 13, 14 EU GDPR – Right to information

Article 15 EU GDPR – Right to information: On request, we will gladly inform you about the data stored about you. The information is in text form. See below.

Article 16 EU GDPR – Right to rectification

Article 17 EU GDPR – Right to erasure

Article 18 EU GDPR – Right to restriction of processing

Article 19 EU GDPR – Notification

Article 20 EU GDPR – Right to data portability

Article 21 EU GDPR – Right to object

Article 22 EU GDPR – Automated individual decision-making, including profiling

Article 23 EU GDPR – Restrictions

Article 77 EU GDPR – Right to lodge a complaint

The law stipulates a variety of retention obligation and deadlines. After these deadlines, the data will be routinely deleted.

Note: We endeavour to store your personal data by taking all technical and organizational possibilities so that they are not accessible to third parties. When communicating by email, we can not guarantee complete data security, so we recommend that you send confidential information by post.

Changes and validity of this Privacy Policy

Any change to the Privacy Policy will be posted here on this site and will apply from the date of publication. If DTVP Deutsches Vergabeportal GmbH wants to use your data for further purposes, we will ask for your permission. The purpose of use of this data only changes if you provide this consent.

This Privacy Policy is currently valid and dated May 25, 2018.

 

Data Protection Officer – information and contact

At any time upon request, you can obtain information about the personal data we hold about you. You have the right to correct incorrect personal data. In addition, you can revoke your consent to the collection and storage of your personal data by DTVP Deutsches Vergabeportal GmbH at any time. In these cases, send a letter or an email to:

DTVP Deutsches Vergabeportal GmbH
Datenschutzbeauftragter
Sickingenstraße 70
D-10553 Berlin
dsb(at)dtvp.de

Definition / glossary

‘Anonymise’ is the modification of personal data in such a way that the details of personal or factual circumstances can no longer be assigned specific or identifiable natural person, or only with a disproportionate amount of time, costs and labour.

‘Particular types of personal data’ include information about racial and ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health or sexual life.

‘Third party’ means a natural or legal person, public authority, institution or any other body other than the data subject, the controller, the processor and the persons authorized under the direct responsibility of the controller or processor to process the data.

‘The consent of the data subject’ means any expression without coercion in the form of a statement or other clear act by which the data subject indicates that they agree with the processing the personal information.

‘Recipient’ is any person or entity that receives data. The third party is any person or organisation outside the responsible body. Third parties are not the data subject or the persons and entities who collect, process or use personal data in Switzerland, in another Member State of the European Union or in another Contracting State to the Agreement on the European Economic Area.

‘Collection’ is the acquisition of data about the person concerned.

‘Erasure’ is the deletion of stored personal data.

‘Personal information’ means any information relating to a particular or identifiable natural person (‘data subject’); a person who can be determined directly or indirectly, in particular by association with an identifier such as a name, with an identification number and other special features, is the determinable person, the expression of his physical, physiological, genetic, psychological, economic, cultural or social identity are.

‘Pseudonymising’ is the replacement of the name and other identification features with a mark for the purpose of excluding or substantially complicating the determination of the person concerned.

‘Company’ means any natural or legal person who carries on an economic activity, whatever its legal form, including partnerships or associations regularly engaged in economic activity.

‘Processing’ is the storage, modification, transmission, blocking and deletion of personal data. Specifically, regardless of the methods used:

  1. Collecting: recording or storage of personal data on a data carrier for the purpose of their further processing or use,
  2. Changing: transforming the content of stored personal data,
  3. Transferring: the disclosure of stored or computer-generated personal data to a third party in such a way that
    a) the data is disclosed to the third party; or
    b) the third party views or retrieves the data made available for review or access,
  4. Disabling: the tagging of stored personal information in order to limit its further processing or use.


    As of: 25 May 2018