Verfahrensangaben

In the injection and extraction sections of the SIS100, beam dynamics requirements necessitate vacuum chamber and component apertures of up to approximately 320 mm to contain both the orbit beam and the injected or extracted ion beams. To isolate vacuum sections from one another during maintenance work, all-metal slide valves with a DN160 aperture are used throughout the SIS100; in the injection and extraction areas, all-metal slide valves with a DN350 aperture are required. A total of three of these valves are to be procured-one each for the injection and extraction areas-and one valve is to be procured as a spare part, since otherwise the replacement or maintenance of such a valve could lead to disproportionately long delays.

3 Pieces of all-metal gate valves are requested in this tender.

The tender response must include following documentation:
- Technical specifications (product data sheet) as stipulated in this Order Specification - Delivery schedule and payment schedule
- Warranty coverage
- Service and maintenance coverage, including a list of spare parts (if applicable)
- FAT procedures
- Delivery per DAP (Incoterms 2020)
- ISO 9001 (or equivalent) certification

The competent reviewing authority is
Vergabekammer des Bundes [transl.: Federal Public Procurement Tribunal]
Villemombler Straße 76
53123 Bonn
Tel.: 0228 9499-0
Fax: 0228 9499-163
Email: vk@bundeskartellamt.bund.de
Website: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html
Candidate/ Bidder is requested to clearly identify those sections of the tender that contain a trade or business secret. If Bidder fails to do so, the Public Procurement Tribunal may, in the case of a review procedure, assume that Bidder has agreed to have these documents inspected (§165 para. 3 GWB). As Awarding Authority, FAIR is obliged to make the tender file available to the Public Procurement Tribunal immedi-ately when initiating a review procedure (§ 163 para. 2 cl. 3 GWB).
Candidates/ Bidders have a right to expect the contracting authority's compliance with the Bidder-protecting provisions re: the tender procedure (§ 97 para. 6 GWB). If Candidate/ Bidder interested in the contract considers that Bidder's rights have been infringed through failure to comply with award regulations, the infringement must be reported to FAIR within ten calendar days (§ 160 para. 3 cl. 1 no. 1 GWB).
Infringements identifiable on the basis of the announcement or the award docu-ments must be asserted against FAIR within the deadline for submission of tenders specified in the announcement (§ 160 para. 3 cl. 1 nr. 2 - 3 GWB).
If FAIR informs Candidate/ Bidder that FAIR is unwilling to redress its complaint, it is possible to file an appeal for review with the aforementioned Public Procurement Tribunal within 15 days of receipt of the notification (§ 160 para. 3 cl. 1 no. 4 GWB).
Bidders whose tenders are not to be considered for the award will be informed prior to the award according to § 134 GWB. A contract may only be concluded 15 calen-dar days after this information has been sent by FAIR. In the case of transmission by fax or electronic means, this period shall be ten calendar days. It commences on the day after dispatch of the information by FAIR. After this period has expired, a sur-charge is possible, even if the deadline is not passed according to § 160 para. 3 GWB. An application for review would therefore have to be delivered to FAIR by the Public Procurement Tribunal before the expiry of the deadline according to § 134 GWB in order to prevent a surcharge.
According to § 135 para. 1 and 2 GWB, the ineffectiveness of a commission can only be established if it has been asserted in the review procedure within 30 calendar days of the conclusion of the contract but not later than six months after the conclusion of the contract. If the contracting entity has published the award in Amtsblatt der Europäischen Union [transl.: Official Journal of the European Union], the period un-enforceability shall end 30 calendar days after announcement of the publication of the award in the Amtsblatt der Europäischen Union.
Information pursuant to Art. 13 GDPR on the processing of your personal data within the scope of our business relationship is available at:
www.gsi.de/data-protection

FAIR - Facility for Antiproton and Ion Research in Europe GmbH

The procurement documents are made available electronically at www.dtvp.de and can be downloaded there after free registration.

The contracting authority accepts bids exclusively in electronic form and in writing.

Please note that, in the case of electronic submission, the "text form" requirement of Section 126b of the German Civil Code (BGB) under public procurement law is only met if the bids are transmitted in encrypted form via the procurement platform (see the APPENDIX: Information on e-Procurement and URL: http://www.dtvp.de/Center/).

Submitting a bid via email is not sufficient.

In the event of incorrect or incomplete information that violates the written form requirement under § 126b BGB in the case of electronic submission, or that fails to meet the above-mentioned formal requirements in the case of submission in paper form, the bids will be excluded, unless the bidder is not at fault (§ 42(1)(1) UVgO).

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Please note that in the event of any parallel applications for participation or bids from affiliated companies, the principles of confidential competition must be observed; proof must be provided-at the latest upon request by the contracting authority-that a strict separation in terms of personnel, organization, and structure was ensured during the preparation of the application and bid documents (see, e.g., Higher Regional Court of Düsseldorf, Order of April 13, 2011, VII-Verg 4/11;

VK Münster, Decision of April 22, 2015 - VK 1-12/15).

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In accordance with the general principles of equal treatment and transparency, the contracting authority has established the following eligibility and award criteria, in addition to those already required in the form:

I. Eligibility Criteria

ISO 9001 certificate (or equivalent)

II. Performance Criteria

100% price-based with the following minimum criterion:
The bid must include the following documentation:

Technical specifications (product data sheet) as stipulated in this Order Specification:
--> all-metal UHV gate valve DN350CF
--> with pneumatic actuator-Y, bakeable up to 300 °C
--> common electrical connector for solenoid valve and position indicator
--> including FAT documentation
For the price, the total price (sum of the main contract and any options) to be specified in the bid form will be used for evaluation.

FAIR reserves the right to make a one-off additional request for documents within a period to be specified in the additional request letter in accordance with § 56 VgV.
However, applicants cannot rely on a subsequent request. Ultimately incomplete requests to participate will be excluded (§ 57 Para. 1 No. 2, Para. 3 VgV).

If advance payments are required in connection with a contract to be concluded, these will be paid only upon presentation of an open-ended, directly enforceable bank guarantee.

FAIR generally accepts only guarantees that meet the following minimum requirements:
- Directly enforceable guarantees waiving the defenses under Sections 770 and 771 of the German Civil Code (BGB)
- Guarantees governed exclusively by German law
- Irrevocable guarantees
- Free of charge for FAIR
- Issued by a reputable international bank, preferably a European one
- Generally open-ended or with a term linked to the date of transfer of ownership

Supporting documents:

* The tender
** By means of self-declaration:
- Request to Participate for 32/2600039648 - All-metal Gate Valves DN350CF: General declaration of the person making the declaration within the meaning of Section 126b BGB (German Civil Code -BGB). If the person making the declaration is not named in the request to participate, the request to participate will be deemed to have not been submitted.
- Self-Declaration MiLoG: Declaration as per Section 19 (3) MiLoG
- Self-declaration of suitability under Sections 123, 124 ARC: Self-declaration of possessing the knowledge pursuant to Sections 123, 124 GWB is incorrect and that the cases mentioned therein do not apply.