Provision, implementation and operation of a cloud-based Spend Management Solution (Software as a Service) for EIT RawMaterials that covers the full purchase-to-pay cycle in one platform.
The services comprise the implementation, configuration, hosting and operation of an integrated platform for purchase requests and purchase orders, invoice processing, employee expenses, corporate cards and business travel. They also include interfaces to accounting systems, user and administrator training, maintenance and ongoing support.
For further details, reference is made to the Service Description.
The evaluation is based on percentage-weighted criteria. Further details on the award criteria and the weightings can be found in the procurement documents.
Further details can be found in the procurement documents.
The English version of this tender is directly available under this URL of the procurement platform DTVP https://www.dtvp.de/Satellite/public/company/project/CXP4DM2MWGK/en/overview?3
According to section 160 (3) sentence 1 No 4 ARC a review procedure is inadmissible, if more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the objection.
Tenderers must declare that there is no connection to the Russian Federation within the meaning of Article 5k(1) of Regulation (EU) No 833/2014, as amended by Article 1(16) of Council Regulation (EU) 2025/2032 of 23 October 2025. The form Declaration of non-existence of grounds for exclusion must be used for the declaration.
Section 56 Procurement Ordinance shall apply to follow-up requests for documentation.
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1) Registration with the commercial register (Indication of the HRB/HRA number and the register court). If there is no obligation to register (e.g. due to the legal form), corresponding information must be provided.2) Registration with a professional or trade register in other EU Member States (For the Member States of the European Union, the respective professional or trade registers are set out in Annex 11 to Directive 2014/24/EU).
Declarations shall be made by using the form "Declaration of Eligibility".
Evidence must be provided of a business liability insurance for activities that are the subject of the tendered contract.
Minimum requirement: The business liability insurance to be proven must include the following minimum coverage: Personal injury, property damage and financial losses: EUR 500,000 sum insured per claim and limited to EUR 1,000,000 sum insured for all claims in an insurance year.
Annual turnover in EUR (net), based on the last three completed financial years before the time limit for tenders, for which figures are already available.
Tenderers shall make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for the submission of tenders. For the purpose of this procurement procedure, a reference is defined as a contractual relationship between the tenderer and a client covering services which are comparable to the services which are subject of the tendered contract. Each of the following criteria has to be met through at least one reference (exclusion criteria):
1. The tenderer must demonstrate experience in project work in a multilingual and international environment (at least English and at least 2 countries).2. The tenderer must demonstrate experience in providing a cloud-based spend management solution (Software-as-a-Service) covering at least purchase requests/purchase orders with multi-level approval workflows, incoming invoice processing and employee expense and corporate card management, including software hosting and maintenance services, for a client with at least 2 legal entities in at least 2 countries.3. The tenderer must prove that the offered solution provides an interface to DATEV as well as configurable exports to other accounting/ERP systems. This must be demonstrated by concrete examples (e.g. clients using the DATEV interface, clients using exports to other ERP systems, interface documentation or sample export files).
One reference may cover more than one of the above-mentioned exclusion criteria. Tenderers are requested to address the above-mentioned exclusion criteria in the description of the respective reference project if these are considered to be met by the tenderer.
Tenderers have to declare which parts of the contract the tenderer intends to subcontract, where such a declaration is already possible.